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Onboarding
Welcome to ORCA, we are excited to have you onboard!
Before getting to the fun stuff, there are a few technical onboarding tasks you will need to complete.
- Set up your GitHub profile
- If you haven't already, go ahead and create your own GitHub account with a unique username
- Share your username with your program director so they can officially add you to the VERSO-UVM organization! They will send you a request, and you will need to accept the request on the “Your Organizations” page
- Complete an I-9 form
- Complete the I-9 process promptly helps avoid delays and ensures compliance with federal regulations or email UVM Human Resource Services (hrinfo@uvm.edu) to check if you already have an I-9 form on record
- If not, visit the HR office at room 228 in the Waterman Building to fill out a form (this is a super quick process), and make sure to bring an acceptable form of ID! (view them here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents)
- Set up your PeopleSoft account
- Navigate to myUVM > click on the "PeopleSoft" icon located in the top right corner
- After creating your account, link your bank account so you can get paid! (Payroll and Tax > Direct Deposit)
- This is where you will go to log your hours as you work (UVM Time Entry > Enter Time)
We have designed a set of resources that you will need to read/listen to and write a paragraph reflection to be emailed to the VERSO Director by 3pm on Friday. Additionally there are some tasks you will need to complete.
Please read/listen to what is below and write a paragraph reflecting on what you found insightful and what you disagreed with, and email it to the VERSO Director by 3pm on Friday.
How the agile methodology really works InfoWorld, 4 min 30 sec - link
TED - Why good leaders make you feel safe Simon Sinek, 11 min 15 sec - What makes a great leader? Management theorist Simon Sinek suggests, it's someone who makes their employees feel secure, who draws staffers into a circle of trust. But creating trust and safety — especially in an uneven economy — means taking on big responsibility. link
- Hold the first Sprint Planning meeting and Sprint Review. There will not be a lot to show for the Sprint Review but it will help the team get a feeling for the process.
- Hold the first coworking times to bring the team together in person. If you want to order food, please let the VERSO Director know and we can help arrange it.
- Review the Insights for the repo and verify everyone had committed changes and knows how to add to the project.
Please read/listen to what is below and write a paragraph reflecting on what you found insightful and what you disagreed with, and email it to the VERSO Director by 3pm on Friday.
The power of vulnerability | TED Brené Brown, 20 min 49 sec - Brené Brown studies human connection -- our ability to empathize, belong, love. In a poignant, funny talk at TEDxHouston, she shares a deep insight from her research, one that sent her on a personal quest to know herself as well as to understand humanity. https://www.youtube.com/watch?v=iCvmsMzlF7o)
Most Leaders Don't Even Know the Game They're In | Simon Sinek Simon Sinek, 35 min 08 sec - Trust and cooperation are not standard in our organizations and yet we know they should be. There are two attributes that every single leader has the opportunity to possess that will help them create the types of organizations we would be proud to call our own. Those two attributes are EMPATHY & PERSPECTIVE. link
- Hold the second Sprint Planning
Please read/listen to what is below and write a paragraph reflecting on what you found insightful and what you disagreed with, and email it to the VERSO Director by 3pm on Friday.
This American Life - NUMMI Ira Glass, 55 min 30 sec - Host Ira Glass introduces the story of the New United Motor Manufacturing Inc., aka NUMMI. In 1984, General Motors and Toyota opened NUMMI as a joint venture. Toyota showed GM the secrets of its production system: How it made cars of much higher quality and much lower cost than GM achieved. But today, GM cars still don't have the quality of Japanese imports. GM went bankrupt. And in 2010 NUMMI was closed, sending thousands of car workers looking for jobs. In this hour-long story, which we reported in 2010, NPR Automotive Correspondent Frank Langfitt tells the story of NUMMI and why GM—and the rest of the American car business—wasn't able to learn from it more quickly. link
- Hold the second demo review
Brene Brown on What Vulnerability Isn’t Worklife Podcast by Adam Grant, 41 min 9 sec -
We usually wear our thickest armor at work, and Brené Brown has blazed the trail of teaching us why and how to shed it. In this conversation, Adam and Brené unpack the power of showing vulnerability at work — and explore how much is too much. Learn when and where to set boundaries, find out how to get more comfortable with being uncomfortable, and hear Brené rethink a key assumption that she took for granted in her own work. link
Supercharge Your One-on-One Meetings HBR IdeaCast 32 min 49 sec - Most good bosses know that they should schedule regular one-on-ones with each of their team members. But fewer know exactly how to manage these meetings well, in part because organizations rarely offer relevant training. Steven Rogelberg, Chancellor’s Professor at the University of North Carolina at Charlotte, has spent years researching the best way to prepare for, structure, engage in, and follow up on one-on-ones. He says they’re a key way to boost performance, and offers tips for ensuring that we all get more out of them. Rogelberg is author of the book Glad We Met: The Art and Science of 1:1 Meetings. link
Here are six activities throughout the project lifecycle that will help you adjust to your new role as a team lead:
- Meet with your team members: Get to know your team members and learn about their strengths and weaknesses. Find out what motivates them and what they need to be successful.
- Set goals for your team: Work with your team to set goals for the project. Make sure that the goals are clear, measurable, and achievable.
- Create a plan to achieve your goals: Develop a plan to achieve your goals. The plan should include a timeline and a list of tasks that need to be completed.
- Delegate tasks to your team members: Delegate tasks to your team members based on their strengths and weaknesses. Make sure that you give your team members clear instructions and deadlines.
- Monitor your team's progress: Monitor your team's progress and provide feedback. Make sure that your team members are on track to meet their goals.
- Celebrate your team's successes: Celebrate your team's successes. This will help to motivate your team members and keep them engaged.
You should enter time on every shift, or minimally once a week. Please set a weekly reminder on your phone at the end of the week to be sure you have entered all their hours! Remind your team that they need to complete this each week.
We hope that this onboarding document has been helpful, please suggest edits or additions with a pull request. We wish you all the best in your new role as a team lead!