This repo contains a template for proposing NIME conferences. A markdown version of the template is in the file proposal-template.md and a .docx version is available attached to each release of the repo.
The template is divided into two sections: part 1 covers basic details for what a NIME could look like and part 2 includes more details about the organising committee and budget.
Part 1 is designed to take only a short amount of time to fill in and can be used as a basis for early feedback with the NIME board. Part 2 would take some more serious thinking, quotes for different aspects of production.
Open the markdown or docx file and start filling in details.
Instructions and template text are provided in italics.
(taken from https://nime.org in Feb 2026)
Proposals should include the following elements:
- Host Institution: Brief introduction to the hosting institution(s) and any relevant affiliations.
- General chairs: Please indicate who are going the be the General chairs, their affiliation, their connection to NIME.Highlight previous experience in hosting academic conferences or large events.
- Other chairs: Specify the additional chairing roles being considered and specify any intended deviation from the chairing structure of previous conferences.
- Organising Team: Provide details of the team, including key chairs. This can be a tentative list.
- Proposed Theme: Please describe the conference's theme, highlighting its relevance to current NIME research.
- Venue: Provide details about the proposed venue(s) for the conference, including space for workshops, concerts, keynotes, and poster sessions.
- Dates: Conference dates generally fall between May and July.
- Sustainability: Outline plans for making the event eco-friendly, reducing the carbon footprint by encouraging local participation, hybrid formats, or sustainable practices (e.g., vegetarian catering, reusable materials).
- Diversity and Accessibility: Describe measures to encourage participation from underrepresented communities, young/emerging artists, or individuals outside academia.
- Budget: Provide a preliminary budget that includes expected income (registration fees, sponsorship) and expenses (venue costs, technical equipment, etc.).
- Local Support: Describe potential funding sources, partnerships, or sponsors, especially from local governments or institutions.
Proposals will be evaluated on the following criteria:
- Reputation, prestige, and suitability of the venue.
- Experience and capability of the organising team.
- Relevance and quality of the proposed theme.
- Efforts to encourage diverse participation and minimise environmental impact.
- Financial feasibility and sponsorship opportunities.
For more details on how NIME conferences are generally hosted and run, refer to the NIME Cookbook.