feat: rewrote xml import export guide

Author: changsheng1239

docs/miscellaneous/import-export-guide.md

@@ -1,133 +1,133 @@
 ---
 sidebar_position: 16
 id: import-export-guide
-title: Import Export Guide
+title: XML Import & Export Guide
 description: A quick guide on Import and Export for SQL Account
 slug: /miscellaneous/import-export-guide
 tags: ["SQL Account", "Export", "Import"]
 ---
 
-<!-- # Topic : Export and Import Module -->
+import '@src/css/sidebar.css';
+import { YtLayout } from '@src/components/yt-layout';
 
-### Download path
+It is an external program that allows you to import and export master files and transactions to SQL Account in XML format.
 
-1. [Export Utility](http://www.sql.com.my/utility/SQLAccExportV4-setup.exe)
-
-2. [Import Utility](http://www.sql.com.my/utility/SQLAccImportV4-setup.exe)
-
-   User Name & Password = **`sqlutility`**
-
-   After download, please install accordingly.
-
-### Export Module Steps
-
-   1. Logon to the company which you want to export out the data.(Make sure logon only 1 database.)
-
-   2. Launch SQL Export Module.
-
-      ![1](../../static/img/miscellaneous/import-export-guide/1.png)
-
-      1. Click on Fast Export
-
-      2. Tick Date
-
-      3. Select the Date Period.
-
-      4. Click Change
-
-      5. Click on Export | Select the Place you want to export out | Enter the Export File name | Press Save | Exporting the Data
-
-      6.
-
-         ![2](../../static/img/miscellaneous/import-export-guide/2.png)
-
-         Done
-
-### Import Module Steps
-
-   1. Logon to the database you want to import the data.(Make sure logon 1 Database only)
+:::info[Download]
+Click [here](https://download.sql.com.my/customer/Fairy/SQLAccTxtXMLImp-setup.exe) to download the import/export utility program.
+:::
 
-   2.
+## Video Guide
 
-   ![3](../../static/img/miscellaneous/import-export-guide/3.png)
+<YtLayout
+    videoId="V7eLIA7L0qY"
+/>
 
-      1. Click on the Folder | Select the Export File you have export just now(Refer Step 1.2.5)
+:::info
+For more details & updates, please click [here](https://wiki.sql.com.my/wiki/SQL_XML_Import).
+:::
 
-      2. Tick at the area to import.
+## Export
 
-      Import Seq :
+1. Log on to the company from which you want to export data. (Make sure to have only a single instance of SQL Account open.)
+2. Launch `SQL Financial Accounting Text & XML Import Module V5`
 
-         1. Tick all the Maintenance Item First.
+   ![export](../../static/img/miscellaneous/import-export-guide/export2.png)
 
-      3. Click Verify Button | Once pop message : Verify Done | Press OK
+   1. Click on `Fast XML Export` on the toolbar
+   2. Check the Date option
+   3. Select the Date Period
+   4. Click Change
+   5. Click Export > Select the location where you want to export > Enter the Export File Name > Press Save > Export the Data
+   6. Done
 
-      4. Click On Import Button | Once Pop Message : Import Done | Press Ok
+   ![export-succuess](../../static/img/miscellaneous/import-export-guide/export-success.png)
 
-      Import Sequence :
+## Import
 
-         1. Sales DN
+### Import Sequence
 
-            Cash Sales
+The import sequence must always be followed to ensure data integrity:
 
-            Sales IV
+1. **Master Data** (Import first)
+2. **Transactions** (Import after master data; the system will process automatically)
 
-            Sales DO
+:::warning[Avoid Duplicate Stock Movements]
 
-            Sales SO
+- Importing both Sales DO and Sales IV will cause double stock deduction
 
-            Sales QT
+- Importing both Purchase GRN and Purchase IV will cause double stock addition
 
-            Sales CN \*Same as Purchase Side
+:::
 
-            :::note
-            Import DO and Import IV will cause stock deduct twice. Same to Purchase GRN and Purchase IV will added 2 times.
-            :::
-            Customer IV
+### Examples
 
-            Customer DN
+**Master Data** (Import first):
 
-         2. Customer Payment
+- Maintain Customer, Supplier, Stock Item, Stock Group
+- Maintain Agent, Area, Project, Currency
+- And more...
 
-            Customer CN
+**Transactions** (Import after master data):
 
-            Customer Refund
+- Sales documents (DN, IV, DO, SO, QT, CN)
+- Cash Sales, Customer IV/DN/Payment/CN/Refund
+- Customer Contra, Supplier Contra, GL Official Receipt
+- And more...
 
-            Customer Contra & Supplier Contra
+### Import Steps
 
-         3. GL Official Receipt
+1. Click `Tools` > `Fast XML Import`.
 
-:::note
+   ![import](../../static/img/miscellaneous/import-export-guide/import.png)
 
-1. If duplicate transaction, you may choose to replace, below is the step to replace the transaction:
+   1. Click the Folder Icon button to select the ZIP file containing the XML file.
+   2. Select the document type to import.
+   3. Click the `Verify` button to check for conflicts.
+   4. Any errors or conflicts will be displayed here.
+   5. In this section, you can change the option to either `Import` or `Replace`.
+   6. Click the `Import` button.
 
-   ![4](../../static/img/miscellaneous/import-export-guide/4.png)
+   :::info[Import vs Replace]
 
-   1. Press Verify Button
+   | Description | Properties |
+   |-------------|------------|
+   | Import | Insert new record into SQL Account |
+   | Replace | Edit and update existing record |
+   | Action Button | Allow user to update the action in batch |
 
-   2. Click on first transaction, press the shift key, click on last item
+   :::
 
-   3. Click on the arrow down beside Action | Select Replace |
+## Common Issues and Solutions
 
-   4. Press Import Button
+### Replacing Existing Transactions
 
-2. Error : Invalid Callee
+If a transaction already exists in the target database, you can choose to replace it by following these steps:
 
-   Solution : Logon to the database | Tools | Option | Press Register | Done | Exit SQL and Logon again.
+   ![import-duplicate](../../static/img/miscellaneous/import-export-guide/import-duplicate.png)
 
-3. Error : Field currency rate
+   1. Click `Verify`
+   2. To select a range of transactions: Click the first transaction, hold `Shift`, and click the last transaction.
+      To select specific individual transactions: Hold `Ctrl` and click each desired transaction.
+   3. Click the dropdown arrow beside `Action` > Select `Replace`. The Action column will now show `Replace`.
+   4. Click the `Import` button
 
-   Reason : Due to replace the IV, and this document already been knockoff.
+### Error: Invalid Callee
 
-4. Error : Attempt to import EX15 failed
+**Solution:**
 
-   Error : Access violation at address 0043B65F in module 'Import.exe'. Read of address 0000000
+1. Open SQL Account and log on to the old database
+2. Click `Tools` > `Options` > `General` > `Register`
+3. Exit SQL Account and log on again
+4. Retry your import/export
 
-   Reason : Please check have any DIY Field for the export account book, make sure import account book have same Field.
+### Error: Field Currency Rate
 
-5. Error : The server threw an Exception :
+This error occurs when replacing an invoice (IV) that has already been knocked off. You will need to resolve this manually.
 
-   Solution : This is due to open wrong version of SQL. V3 must use v3 import and Export. V4 must use v4 Import and Export.
+### Error: Attempt to Import EX 15 Failed
 
-   <!-- - Export Maintain Tax with error : MainDataset : Type Mismatch for field Is Active, expecting String Actual Smallnt. -->
+If you encounter this error message:
+`Access violation at address 0043B65F in module 'Import.exe'. Read of address 0000000.`
 
-:::
+**Solution:**
+Check if you have any DIY Fields in the source database and ensure the destination database has the same DIY Fields configured.